Sep 15, 2019  
2019-20 Catalog 
    
2019-20 Catalog

Enrollment Services and Records


 

Enrollment Services/Records

The Enrollment Services and Records offices provide the following services:

  • Calculation of academic honors
  • Collection of grades
  • Evaluation of transfer credit
  • Maintenance of student academic records
  • Posting of advanced standing credit (e.g. AP, CLEP, IB)
  • Posting of degrees/certificates/skill sets
  • Processing of registration related materials
  • Processing of name and address changes
  • Processing of admission related materials
  • Registration and payment (including course drops, adds and withdrawals)
  • Requests for residency verifications (used for billing purposes)
  • Requests for SC4 enrollment verifications
  • Requests for SC4 official/non-official academic transcripts

Campus Tours

SC4 campus tours are provided free of charge upon request. Prospective students are encouraged to contact the Admissions office to schedule a tour. Tours include visits to Student Services offices, buildings, classrooms and programs of specific interest. Request a campus tour by calling 810-989-5571 or completing the form online at www.sc4.edu/request-a-tour.

Admission Information

Admission to SC4 is open to all applicants who are high school graduates and those who have successfully completed the General Education Development (GED) diploma. In addition, students who have stopped attending high school, as well as home schooled students, are eligible for admission if their high school class has graduated by their intended semester of enrollment. Students seeking admission prior to high school graduation may be admitted on a semester by semester basis as a guest student.

SC4 strongly encourages students to submit a Social Security Number on the application for admission. The Social Security Number is used as the single unique identifier that facilitates the coordination of a student’s academic record, especially those submitted by external institutions. Without the Social Security Number, the college cannot provide tuition-related Federal Tax Credit information, award federal/state financial aid and may have difficulty providing the accurate coordination of academic records.

Admission Procedures for New Students

(First-time enrollment following high school graduation)

  1. Application - Apply online at www.sc4.edu/apply. A record of high school completion or GED scores is required for certain applicants, such as student athletes. Records can be obtained by contacting the high school or adult learning center from which graduation occurred. If the school is no longer in existence, students are encouraged to contact the Michigan Department of Education for further information.

  2. Assessments - SC4 requires all new students (and transfer students who have not successfully completed college level English and/or math classes as shown on their transcripts) to complete pre-registration assessments of their math, reading and writing skills. The scores will be used to ensure proper course placement. Students may submit ACT or SAT scores, or alternatively may take the Accuplacer assessment exams at SC4. A preview of the Accuplacer assessment is available at http://accuplacer.collegeboard.org/student/practice. Students are encouraged to visit the website prior to testing. A student’s first Accuplacer assessment testing is provided free-of-charge on campus or at select off-campus sites. There is a fee for additional Accuplacer attempts.

    To schedule the Accuplacer assessment, students may follow this path within the portal: Student Resources > Support for Success > Testing Center. Click on “Get testing details” for available testing times or call the Testing Center at 810-989-5500 to schedule an appointment.

  3. Academic Advising - SC4 requires all incoming students to meet with an advisor. (College guest students, students who have received a degree from SC4 or another institution previously, and students who are being readmitted to SC4 are exceptions to this rule.) The advising appointment helps students plan for classes the first semester and obtain information regarding degrees/certificates. Call 810-989-5520 to schedule an appointment or utilize the “Make an advising appointment” option under Bookmarks in your Student Portal. Student are encouraged to meet with an advisor periodically to ensure that graduation and transfer requirements are being met. Call 810-989-5500 to schedule an appointment or utilize the “Make an advising appointment” option under My Bookmarks in your Student Portal.

  4. Activate SC4 Portal - The SC4 Portal is a critical piece of a student’s college experience. From within the portal, students can check student email, register for classes, request transcripts, view financial aid detail and more. A student’s SC4 acceptance letter provides portal set-up detail. Contact Enrollment Services at 810-989-5500 with questions.

  5. Register and pay for classes - Once a student has completed the above pre-enrollment steps, class registration and payment may take place either online through the SC4 Portal at portal.sc4.edu or in the SC4 Welcome Center. A registration statement may be printed that details class schedule and billing information once registration is complete. Registration/billing statements on college letterhead are available by request in the Welcome Center. There is a non-refundable student fee assessed once per semester.

  6. Get photo taken for Skippers OneCard - Visit the Testing Center desk to get a student ID photo taken. Students must provide photo ID (valid driver’s license, state ID or passport) to verify identity. For more information, call 810-989-5555 or email skippersonecard@sc4.edu.

Ability to Benefit Admission

Students with no high school diploma or equivalent may be admitted to SC4 using the “Ability to Benefit Admission” process. This includes students who 1) did not graduate from high school or 2) did not earn the General Education Development (GED) diploma or 3) were homeschooled or 4) are beyond the age of compulsory attendance in high school or 5) earned a high school certificate of completion. Contact the Enrollment Services office at 810-989-5500 with questions related to the admission procedure. Students who do not hold a high school diploma or GED are not eligible for federal financial aid, however.

Transfer Admission

Transfer students (i.e. those who have attended another college/university) are required to submit an SC4 Application for Admission to the SC4 Enrollment Services office. Apply online at www.sc4.edu/apply. Any college/university transcripts that the student wishes to have evaluated for transfer credit to SC4 must be submitted to the Records office for review. Certain transfer applicants, such as athletes, are also required to submit official high school transcripts.

For more information regarding the transferability of courses to SC4, students may access the Michigan Transfer Network at https://www.mitransfer.org/ or contact the Records office at 810-989-5550. (Note that the transferability of SC4 courses to other institutions is up to the other college or university; students are strongly encouraged to contact an advisor at the institution they intend to transfer to for specific information on transferability.)

Upon submission of the completed application, transfer students are required to meet with an SC4 advisor prior to enrollment. Once the appointment has been completed, students may register for classes online via their SC4 Portal account at portal.sc4.edu.

Early Admission − High School Guest Enrollment (Must apply each semester)

The Early Admission − High School Guest program affords high school students and age-appropriate homeschooled students the opportunity to get a head start on college by allowing them to take college credit courses prior to graduation. Students in grades 9 through 12 and age-appropriate homeschooled students may be admitted to SC4 on a semester-by-semester provisional basis upon completion of the following admission process:

  1. Early Admission Application and Early Admission and dual enrollment authorization form - Apply for admission at sc4.edu/apply. Upon application submission, students are provided with the option to print the Early Admission and dual enrollment authorization form. (If students are unable to print the authorization form at the time of admission, the form can be found at sc4.edu/counselors.)The authorization form must be completed and submitted to SC4 before students are allowed to register for classes. Students whose high school is paying all or a portion of their tuition must work with their high school counselor/principal to obtain signatures. If the student is younger than age 18 when applying, the application must be signed by a parent or guardian. For students who are not high school age (eighth grade or lower), admission may be granted on a conditional, semester-by-semester basis. Contact the Records office at 810-989-5550 for details.
  2. Academic Assessments - SC4 requires all new students to complete pre-registration assessments of their math, reading and writing skills. The scores will be used to ensure proper course placement. Students may submit ACT or SAT scores,or alternatively may take the Accuplacer assessment exams at SC4. A preview of the Accuplacer assessment is available at http://accuplacer.collegeboard.org/student/practice. Students are encouraged to visit the website prior to testing. A student’s first Accuplacer assessment testing is provided free-of-charge on campus or at select off-campus sites. There is a fee for additional Accuplacer attempts. To schedule the Accuplacer assessment, students may follow this path within the portal: Student Resources > Support for Success > Testing Center. click on “Get testing details” for available testing times or call 810-989-5500 to schedule an appointment.
  3. Academic Advising - SC4 requires all incoming students to meet with an advisor. (College guest students, students who have received a degree from SC4 or another institution previously, and students who are being readmitted to SC4 are exceptions to this rule.)  The advising appointment helps students plan for classes the first semester and obtain information regarding degrees/certificates. Call 810-989-5500 to schedule an appointment or utilize the “Make an advising appointment” option under My Bookmarks in your Student Portal.
  4. Activate SC4 Portal - The SC4 Portal is a critical piece of a student’s college experience. From within the portal, students can check student email, register for classes, request transcripts, and more. A student’s SC4 acceptance letter provides Portal set-up detail. Contact Enrollment Services at 810-989-5500 with questions.
  5. Register and pay for classes - Once the above pre-enrollment steps have been completed, students may register and pay for any remaining tuition balance, if applicable, either online at portal.sc4.edu or in the SC4 Welcome Center. Some college courses cost more than the tuition cap indicated by the high school (if a student’s registration qualifies for dual enrollment). Students should be sure to pay any remaining tuition balance to ensure a seat in class.

    Dual enrollment: High school students may qualify to register under the Dual Enrollment Program established by the State of Michigan. Dual Enrollment is a form of payment whereby the student’s high school pays for college tuition and possibly other college-related fees. Additional questions regarding dual enrollment should be directed to the student’s local high school official or to the Michigan Department of Education at 833-633-5788.

  6. Get photo taken for Skippers OneCard
    Visit the Testing Center desk to get a student ID photo taken. Students must provide photo ID (valid driver’s license, state ID or passport) to verify identity. For more information, call 810-989-5555 or email skippersonecard@sc4.edu.

Conditional Admission for Underage Students (Must apply each semester)

Admission may be granted on a conditional, semester-by-semester basis for students younger than high school age (i.e. students in middle school). Students who are academically qualified will be considered for admission as a guest by the Registrar once they have satisfied the following:

  1. Must complete and submit the Early Admission Application and Early Admission and dual enrollment authorization form.
  2. Must complete assessment testing (i.e. Accuplacer) at SC4 to demonstrate college level skills in the areas of reading, writing and math.
  3. Must receive instructor permission for each desired class section before being allowed to register and attend classes at SC4.

Students attending SC4 under Conditional Admission are considered “guests” to the college and must follow steps one and three above prior to each subsequent semester of enrollment until reaching the ninth grade. Guest students are not eligible to receive financial aid assistance and may have limited participation in college-related clubs and activities.

College Guest Admission (Must apply each semester)

Students attending another college/university in Michigan may be admitted to SC4 as a College Guest on a provisional basis by submitting a completed Michigan Uniform Undergraduate Guest Application. These applications are available in the Registrar’s office at each Michigan college/university, in the Welcome Center at SC4 and on SC4’s website at www.sc4.edu/apply.

College Guests must apply for each semester of enrollment.

College Guest students are not required to work with an SC4 advisor prior to registration, nor are they required to meet prerequisites. Registration for classes may be completed online at portal.sc4.edu. For a complete listing of courses visit sc4.edu/schedule. To review transfer course equivalencies, refer to the Michigan Transfer Network at https://www.mitransfer.org/. College Guest students are responsible for working with their home institution to ensure course transferability.

College Guest students are not eligible for federal financial aid.

Returning Students

Former students who have not enrolled in SC4 college credit courses for two consecutive calendar years are required to complete an application for admission at www.sc4.edu/apply in order to reactivate their student status. The information provided is used to update a student’s demographic and academic information. Once a completed application has been processed by the Enrollment Services office, a student may register online via portal.sc4.edu. Former students are not required to see an advisor prior to registration. However, due to continuous changes in curriculum and Michigan college/university transfer information, an advising appointment is strongly recommended. Students may call 810-989-5500 to schedule an advising appointment or utilize the “Make an advising appointment” option under My Bookmarks in the Student Portal.

College Graduate Admission (students with an associate degree or higher)

Students seeking admission to SC4 who have completed an associate, bachelor, master or higher degree may do so by completing the SC4 Application for Admission at www.sc4.edu/apply. Students with a college degree are not required to see an SC4 advisor prior to registration but may schedule an appointment by calling 810-989-5500. Once the application for admission has been processed, students can register online via portal.sc4.edu.

NOTE: College graduates are required to meet course prerequisites prior to enrollment.

International Student Applicants

St. Clair County Community College welcomes international students to its campus community. Applicants from other countries will be admitted on an individual basis.

Admission Requirements for International Students

  1. Apply for admission. The International Student Application for Admission is available on SC4’s website at sc4.edu/apply. Application deadline dates for each semester are:
    • Fall semester - June 1
    • Winter semester - October 1
    • Summer semester - March 1

NOTE: Only Canadian commuter students are permitted to start in the summer semester.

  1. Submit a certified English translation of school records (high school transcript and diploma, and, if applicable, college transcripts).
  2. Submit a copy of a valid passport. (Passport must be valid for a period extending at least six months past a student’s expected program completion date.)
  3. Submit an official statement of financial solvency for the amount of $20,751 ($14,491 for Canadian commuter students). It is required by St. Clair County Community College in compliance with regulations set forth by the U.S. Bureau of Citizenship and Immigration Services. U.S. consulate officials require evidence of financial support before a student visa is granted. Students may not include expected income from employment during the academic year or summer months as proof of resources.
  4. Submit completed Financial Resources form (found in the International Student Application for Admission).
  5. Submit a signed F-1 contract form (found in the International Student Application for Admission).
  6. Submit a handwritten personal statement in English (two pages maximum) summarizing educational and professional goals. Applicant must include plans for the future and how SC4 can help the applicant meet these goals.
  7. Applicants must provide proof of English ability by submitting official scores from the Test of English as a Foreign Language (TOEFL) or an ELS Language Center. No other scores will be accepted. Students must score a minimum of 512 on the paper-based version of TOEFL, or a minimum of 68 on the Internet-based version of TOEFL. The St. Clair County Community College code for TOEFL is 1628. The minimum ELS proficiency level required is 109. Students’ home countries whose official language is English need not submit English proficiency scores. Non-U.S. applicants also are exempt from the TOEFL requirement if they have completed one full academic year at a college or university in the United States as a full-time student. Applicants from Puerto Rico must meet the TOEFL requirement.
  8. Submit International Student Transfer form, if transferring from a U.S. college or university to SC4 (found in the International Student Application for Admission).

    NOTE: All admission documents become part of the student’s permanent file at St. Clair County Community College and cannot be returned or forwarded to any other institution.

Upon completion of the steps listed above, students will be issued a Form I-20. Applicants are required to pay a $350 SEVIS I-901 fee prior to scheduling their student visa interview. 

The U.S. Department of Homeland Security offers a comprehensive guide to studying in the United States at https://studyinthestates.dhs.gov/.

SEVIS I-901 Fee

The I-901 payment process may be completed by using one of the following options:

ONLINE
This is the fastest option. Go to www.FMJfee.com. Payment via credit card is required. Be sure to print your I-901 payment confirmation upon completing payment, as evidence of payment is a requirement of the visa interview.

NOTE: A prospective F or M student with a country of citizenship or country of birth of Cameroon, Ghana, Kenya, Nigeria, or Gambia must pay by money order, Western Union Quick Pay, or certified check drawn from a U.S. bank.

BY MAIL
Complete the fillable PDF form at https://www.ice.gov/doclib/sevis/pdf/i901.pdf and mail,  along with your check or money order in U.S. funds (monies must be drawn on a bank located in the United States - do NOT send cash) payable to “I-901 Student/Exchange Visitor Processing Fee” to:

I-901 Student/Exchange Visitor Processing Fee
P.O. Box 970020
St. Louis, MO 63197-0020
United States

BY COURIER (to expedite delivery to SEVP)

I-901 Student/Exchange Visitor Processing Fee
1005 Convention Plaza
St. Louis, MO 63101
United States

 

Be sure to accurately complete all questions on the PDF form. Even if paying the I-901 fee via the PDF form, an I-901 payment confirmation must be printed from www.FMJfee.com. Evidence of I-901 payment is a requirement of the student visa interview.

Health Insurance

Prior to arriving in the United States, it is required that international students (and any dependents) provide proof of U.S. health insurance with repatriation coverage. (Canadian students must purchase supplementary travel health insurance and submit a copy of their Canadian Health Care identification card.)

International students are required to report to the SC4 International Students Specialist within 10 days of arrival to the United States. International students are required to complete pre-enrollment steps including academic assessments and academic advising before being allowed to register. Tuition for classes must be paid at the time of registration.

Housing

St. Clair County Community College offers student housing. Visit https://sc4.edu/campus-life/college-housing/ for information. Students are not required to live in on-campus housing, but should have housing arrangements in place prior to arrival.

Canadian Residents

All Canadian residents must apply for admission to the college by completing the International Student Application for Admission.

Canadian students planning to commute must obtain a Form I-20 and pay the SEVIS I-901 fee, as the Form I-20 is required to cross the U.S./Canada border. Because SC4 is located within 75 miles of the port of entry, Canadian commuter students are permitted to attend part-time.

NOTE: Part-time students are issued a Form I-20 for each semester of enrollment. There is a process whereby the SEVIS I-901 fee can be transferred from one part-time Form I-20 to the next; part-time Canadian students need to work with SC4’s International Students Specialist on this process.

Personal Enrichment

Students interested in enrolling in college credit classes at SC4 for the purpose of personal enrichment may do so without having to complete the admission requirements of first-time college students. Personal enrichment students are required to submit an SC4 Application for Admission, at www.sc4.edu/apply. student must designate the program of study as ‘Personal Interest’. The only remaining requirement is that the student must meet all course prerequisites prior to registration, including assessment tests, if required.

Students enrolled in a personal interest program cannot use federal financial aid to pay for tuition and/or books.